OMD Board Meeting Summary
December, 2006
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This is a summary of the board minutes from the December 8, 2006 board meeting. If you have questions about any of the items mentioned, please contact a board member. Please note that items voted on are led by ***
Office Administrator Position
We have recognized that the office administrator position requirements have changed with going electronic. Mary H is nearing retirement. Therefore, the executive committee recommends that we hire a new district administrator to start on January 1, 2008. Mary H will end her position on Dec. 31, 2007. This will allow for 6 months of transition with the new DE and will allow the new DE to be part of the search process.
***Phil moved that we end the Office Administrator position effective Dec 31, 2007, with a new position of District Administrator to begin no later than January 1, 2008. The district executive will be responsible for creating the job description in consultation with the board. The district executive will be responsible to recommend to the board the candidate for the new District Administrator. Seconded by Lynn. Motion passed.
- Mary is willing to continue as a journalist, writing stories for District Doings and the website for around 4 hours a week. In the first few months she could also be a resource to the new administrator. This would be a stipend position.
- We will provide a retirement package to Mary when she leaves the administrator position on January 1, 2008. Tom and Glenn Solomon recommend one year’s salary ($24,000)
***Phil moved that we create a new job titled District Reporter to begin no later than January 1, 2008. This will be a stipend position for an initial period of 18 months, the duties to be determined by the district executive in consultation with the board. Seconded by Kathie. Motion passed.
***Jamie moved that we hire Mary Huffman for the District Reporter position effective January 1, 2008. The stipend will be $3000 per year. Seconded by Phil. Motion passed.
***Beth H moved that we offer Mary Huffman a retirement package of $24,000 payable in a lump sum on January 1, 2008. Seconded by Lynn. Motion passed.
A generic job description will be posted on the UUA website between mid-December and January 1. The board was encouraged to send folks who we think are good candidates to the UUA to apply.
***Linda moved that we authorize the District Executive Search Committee to hire the candidate they feel is appropriate. Seconded by Jamie. Motion passed unanimously.
Congregational Input for the Search
We would like congregational input on the DE search. A list of 5 or 6 questions will be created and sent out to the president’s email list. Liaisons will follow up with congregations who don’t respond. Beth will compile all the information and send it to Pat Moyer to include in the search packet, which needs to be posted by the end of January.
Four District Shared Ministry Update
- The UUA did not fund this project in their budget for next year, so we will not be doing it.
- The UU Leadership Institute will be happening regardless. The four districts are going to share this project. Save the date flyers have gone out.
Budget Discussion
Mary L. presented the proposed budget to the board for review. Our goal is to have a balanced budget by the end of 5 years; this is the second year of that plan. The budget is not final, as we have not received the final numbers from the UUA for our staff yet and they are redoing the benefits structure this year. We will review the final budget at the February meeting.
GA Workshops
***Jamie moved that we approve both applicants for GA Workshops, Kathie seconded. Motion passed unanimously.
CLL Candidate
***Linda moved that we approve the commissioning of Barbara Fuchsman as a Commissioned Lay Leader at the Oberlin Church. Seconded by Kathie. Motion passed.
Nominating Committee
The following positions are open this year on the board: Secretary - Beth is eligible to run again; Treasurer – Mary L has completed all her terms; 2 Trustees – Bob has completed all his terms, Brad is eligible to run again. There are also a few positions on the nominating committee. Information on the nominees is needed for District Doings by January 31.
The next meeting is Feb 23-24 at the Columbus Church.
